Administration Jobs Within the Group
EXECUTIVE
Day to day running of the Society. Decisions may be taken by Executive members concerning non-production matters. Certain responsibilities may be dealt with individually; more significant matters by two Executive Officers in agreement.
CHAIRMAN
- Figurehead and representative of the Society
- Chair committee meetings; general meetings and AGM
- Report to Society at AGM on previous years’ events
- Provide general support to Society
- Second signatory for cheques (if required)
SECRETARY
- AAD (Avon Association of Drama) Contact & liaison. Receives and distributes Prompt magazine to members. Ensures Prompt aware of dates & details of productions.
- Holds public library membership card
- Liaison with Church on all relevant matters
- Responsible for booking rehearsal room and production facilities with Church
- Organise meetings in conjunction with other Executive officers and ensure all members are informed of dates, times etc.
- Hold and keep updated membership list
- Produce agendas and minutes for all meetings
- Hold constitution and distribute to new members
- Co-ordinate Raffle organisation in conjunction with Treasurer
- Arrange refreshment providers for performances.
TREASURER
- Maintain current and savings account
- Provide income / expenditure accounts for each performance
- Report to AGM on state of finances generally, including profit / loss accounts
- Pay insurance and liase with insurance company
- Pay AAD subscription on request from Secretary
- Pay expenses incurred by membership upon request and provided that accounts and/or other evidence are provided.
- Produce blank account forms for use by membership
- Arrange payment of performance royalties
- Main signatory on cheques
NON-EXECUTIVE POSTS
PUBLICITY OFFICER
- Create and design all promotional material for productions including tickets
- Liase with local media as required
- Organise & distribute advertising material
- Maintain box office mailing list
- Distribute tickets to members
- Run Box Office
- Keep records of ticket sales for Treasurer
PRODUCTION OFFICER
- Advise on matters of production – specific and general.
- Usually held by member with direction / production experience
PRODUCTION COMMITTEE
Responsible for all matters connected with current and future performances. Comprises all the above posts and the Committee can invite any other member of the Society to attend to speak on particular matters (i.e. lighting for a performance etc.) All members of Society eligible to attend Committee meetings to observe.
